*Work from anywhere on the planet! Our team members are working remotely all over the world.*
Do you want to be part of a fast-growing FinTech company? Do you want to work remote and without fixed working hours? Do you have previous experience as an Executive Assistant to CEO or other senior role?
We are seeking an Executive Assistant to the CEO to serve as a key point of contact and trusted right hand, enabling the CEO to focus on strategic, long-term goals. This position is long-term but can either be full-time or part-time depending on mutual agreement. You will be in daily contact with the CEO but you must be driven to get things done and complete tasks with little/or no guidance.
Optimizee Group is preparing for significant growth, with plans to recruit multiple new roles and double its team size within the next 12 months. As a result, a significant portion of the Executive Assistant’s responsibilities will involve recruitment tasks, including candidate screening, conducting interviews, and supporting onboarding. You’ll also manage staff-related duties such as leading daily meetings across divisions, resolving issues or conflicts, reviewing work, providing feedback, and follow up on progress. Our company is divided into four divisions: Sales, Content, Marketing, and Tech. To better understand our divisions and the roles we’re hiring for, please review these job openings; Key Account Manger, Content Manager & Partner, and SEO Outreach Manager.
We also have 1–4 business trips per year focused on team building, networking, and fun experiences. These trips are optional but appreciated by our team as a way to balance remote work, past destinations have included Singapore, Dubai, and Hong Kong.
Responsibilities:
- Perform a wide range of admin tasks including calendar management and document preparation
- Coordinate team calls, prep meetings, take notes, and represent the CEO as needed
- Draft, respond to, and follow up on CEO emails, including confidential topics
- Handle recruitment tasks such as screening, interviews, and onboarding
- Review internal deliverables across all divisions and compile reports
- Proofread, provide feedback, and approve content in English and Swedish
- Reach out to websites for collaboration and marketing opportunities
- Negotiate prices and terms with businesses and partners
- Research new tools and improve current platform usage
Requirements:
- Native speaking or fluent in English and Swedish
- Experience as an Executive Assistant or similar senior role
- Proven reliability and professionalism in high-trust roles
- Proactive, adaptable, and self-motivated
- Experienced with Google Sheets and quick to learn new tech tools
- Proven analytical capabilities with attention to detail
- Flexible with hours to support a global remote team
- Advantage experience using HubSpot CRM
- Advantage experience of SEO marketing
Benefits:
- 🚀 Be part of a fast-growing FinTech company that launches new services
- 🌎 Truly remote working (work anywhere in the world)
- ⏰ Personal responsibility with a ton of autonomy (no fixed working hours)
- ✈️ Yearly business trips for team building, networking, and fun times
- 🌱 Career advancement opportunities as the company scales up
- 💻 Computer, electronics and equipment for your home office
- 🧠 Workplace where you get to read, learn and develop every day
- 📈 Competitive salary with annual performance-based bonus
- ⛱️ 25 free paid days
About us:
Optimizee Group operate financial comparison platforms worldwide. Our portfolio consists of, CryptoRunner.com (the biggest cryptocurrency comparison service in North Europe), InvestoRunner.com (the biggest stock market comparison service in Sweden), and CreditRunner.com (a new comparison service for credit cards). Visit OptimizeeGroup.com for more information.
Apply:
Send in your application here: https://docs.google.com/forms/d/1csMZGOrdms9eIQdGMfTCsZmfbdIFJ7mgHXLt2M0zAQE/preview
Applications reviewed continuously, start date ASAP or August 2025.
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